According to Solimar Systems, the power of an optimised workflow is the ability to take on more work, push that work through your production processes with minimal interruption or manual intervention, and deliver a quality product to your customers in the shortest time frame possible.

The needs of any business changes over time and so should workflow efficiency be regularly reviewed, as what may have worked well for a while may not be delivering efficiencies today.

This is especially true of home-grown print workflow management solutions which have evolved to solve urgent problems rather than strategic plans. Although these solutions are, by their nature, highly customised, they may not provide the seamless ‘end-to-end’ operation or transparency that is essential in modern print shop environments.

To get to know your workflow, first, it is important to define exactly what it means. Put simply, in a print management environment, end-to-end workflow refers to the series of processes that a piece of work passes through right from onboarding to delivery. On top of that, it also includes the ability to track, trace and report on each job.

While every business and system is different, there are five common problems we encounter time and time again:

– Long time to onboard and process new clients and jobs.
– Staff spending too long on repetitive manual processes.
– Slow project turn-around times.
– System not able to take on new types of work.
– Lack of visibility.

With the right system in place, these problems can be quickly overcome, delivering a very rapid return on investment.

For example, the main areas the company’s customers have seen improvements after the introduction of a workflow include:

Automating repetitive manual tasks is proven to save companies up to 50 work hours per day. What’s more, it also frees up staff to concentrate on more rewarding and value-added tasks, boosting morale.

Optimised file sizes and structure help print devices run at rated speed and archival storage costs be reduced. Solimar customers have noted that optimsied files can be 10 percent or less of the original file size.

Compete for more and new types of work with the ability to accept many different print file types with the capability of normalising them into your standard print and digital delivery processes.

Know what is happening with each job, from onboarding through to delivery, on a secure mobile device, desktop or large format screen view, from anywhere in the world.